6 months running our content calendar and business operations inside ClickUp
ClickUp is a project management and productivity platform that tries to replace every other tool you use for organising work. Tasks, docs, goals, time tracking, chat, whiteboards, and automations — all in one place. It is ambitious to the point of being overwhelming for new users, but its free plan is genuinely generous and its flexibility is unmatched at the price.
For an online business owner, ClickUp solves a specific problem: you have tasks spread across sticky notes, browser tabs, Google Docs, and email threads. ClickUp centralises everything and gives you a structured way to plan, prioritise, and track without a team or a large budget.
Switch between list, board (Kanban), calendar, Gantt, timeline, and table views for any set of tasks. Content calendar in calendar view is immediately useful for bloggers.
Built-in document editor for SOPs, briefs, and meeting notes. Links tasks to docs. Not as rich as Notion but sufficient for most internal documentation.
100 automations/month on the free plan. Automate status changes, due date reminders, and notifications. Integrates with Zapier, Make.com, and native integrations for Slack, Gmail, and more.
Set measurable goals, link tasks to them, and track progress automatically. Useful for revenue targets, publishing targets, and affiliate commission milestones.
ClickUp AI summarises tasks, generates subtask lists, writes first drafts of task descriptions, and answers questions about your workspace. Available on paid plans.
Log time on tasks natively or via integrations. Useful if you bill clients by the hour or want to understand where your working hours actually go.
We built our entire content operation inside ClickUp: a content calendar list with posts planned three weeks ahead, a publishing pipeline board tracking each post from “draft” to “live”, a tool review tracker for our 56+ reviews, and a business goals section tracking affiliate revenue milestones.
The content calendar in calendar view is excellent. Dragging tasks between days to reschedule content, seeing coverage gaps visually, and having the full post brief inside each task — it replaces a dedicated editorial calendar tool entirely.
The initial setup took one full day. ClickUp has so many options that it is easy to over-engineer your workspace. Our advice: start with two spaces (Content and Business), use only list and board views for the first month, and add complexity only when you feel constrained.
ClickUp is worth the setup time if you are running any kind of structured content operation. The free plan genuinely covers everything a solo creator needs. If you are publishing 3–5 posts per week, managing tool reviews, and tracking affiliate revenue goals simultaneously, you need something like ClickUp. The alternative is chaos in your browser tabs.
| Plan | Price/mo | Key additions |
|---|---|---|
| Free | Free | Unlimited tasks, 100MB storage, 100 automations/mo |
| Unlimited | $7 | Unlimited storage, integrations, Gantt charts |
| Business | $12 | Advanced automations, time tracking, custom exporting |
| Enterprise | Custom | SSO, custom permissions, dedicated support |
| Feature | ClickUp | Notion |
|---|---|---|
| Task management | Excellent | Basic |
| Calendar view | Yes (native) | Yes (native) |
| Knowledge base | Good | Excellent |
| Time tracking | Yes | No |
| Automations | Yes (100/mo free) | Limited |
| Free plan | Generous | Generous |
ClickUp replaces your scattered notes, tabs, and spreadsheets with one structured system. Free forever.
Start free with ClickUp →